AI time tracking, projects & invoicing
AI-powered time tracking, project profitability, and invoicing for who bill by the hour. $7 per seat — unlimited projects, clients, and invoices. No flex billing, no surprise overage line items.
Free for 14 days. No card. 30 teams tracking $7M+ this year.
Live AI, demo workspace. No signup. Try your own →
Harvest charged my 3-person agency $178/month. Kalso costs $21. That's why I built it. Read the story →— Jake McFadden, Founder
TRUSTED BY EARLY TEAMS
Updated continuously. Become customer #31
Your turn
You saw it draft a timesheet up top. Type how you'd actually describe your day — or tap a sample — and the same production AI matches it against the demo workspace below. No signup, no credit card.
Powered by Kalso's production parser. Rate-limited per visitor so we don't burn through the demo budget — sign up for unlimited use against your real workspace.
A walkthrough of time tracking, projects, and invoicing — end to end.
Interactive demo. Click around — no signup needed.
Time tracking, projects, invoicing, reports. Built tight, shipped weekly.
AI TIME ENTRIES
Describe your day in a sentence — Kalso turns it into draft time entries matched to the right projects and tasks. Review, adjust, submit, usually under a minute.
PROJECTS & PROFITABILITY
Per-person rates, project budgets, and live margin tracking. The 'fixed-fee project that ate your quarter' becomes a solved problem.
INVOICING
One click turns approved time and expenses into a branded invoice — email it in seconds, and clients can view it online with no login. Built-in card and ACH payments are coming soon.
REPORTS
Utilization, realization, uninvoiced WIP, and profit per project — exportable to CSV or sent to your inbox every Monday.
WHY KALSO EXISTS
I used Harvest for years. When I went to add my third teammate, they quietly defaulted me onto the Unlimited plan — $1,900 a month on top of my seats. I caught it before they charged me.
So I switched to their “Flex” tier. Eleven dollars a seat, plus surcharges every time my team crossed an invisible line: $25 here for an extra task, $60 there for an eleventh project, $110 when invoicing tipped over $20K in a month. A three-person team paying $178 a month for a tool that hasn't shipped a real AI feature in 2026.
The same team on Kalso costs $21 a month. No tiers. No surcharges. No “Unlimited” trapdoor. Seven dollars a seat, locked in for life if you sign up as an early customer.
I built Kalso because I wanted Harvest to be Kalso.
— Jake McFadden, Founder
Screenshots of every invoice available on request.
Jake McFadden
Founder · Dallas, TX
RUN YOUR NUMBERS
Move the sliders to match your team. We'll show every surcharge Harvest's Flex tier would add — and what Kalso charges instead.
people tracking time
projects with at least one entry this month
clients you're invoicing
billable + internal task types across projects
invoices you send each month
dollars billed to clients monthly
You'd save
Harvest is 7.2× more expensive than Kalso at your usage.
Switch to kalsoHarvest pricing modeled from their public pricing simulator on 2026-05-26 (Teams tier, 6% sales tax). Your actual Harvest bill may vary based on state and current pricing. Kalso pricing is exact.
What you gain by switching from Harvest — and an honest look at the few places they still lead.
Default plan when you sign up
Per-seat price
AI-drafted time entries
Project profitability
Invoicing (PDF + CSV)
Online payments (Stripe + ACH)
Mobile app
QuickBooks / Xero sync
Tier 1 surcharges
Tier 2 surcharges
Projects included
Clients included
Tasks included
Invoices / month included
Invoiced amount included
Native dark mode
Free trial
Founded
Harvest is the more mature product — more integrations, more years in market, native mobile. But they defaulted me onto their $1,900-a-month Unlimited planwhen I added my third teammate, and even after I switched to their cheaper “Flex” tier I was paying $178/month for three people. The same team on Kalso costs $21. If your business is growing and you don't want to pay more every time you sign a new client, try kalso.
ALREADY ON HARVEST?
Import your existing data
Bring time entries, projects, and clients over with a CSV during onboarding.
Keep your current clients & projects
Your structure comes with you — no rebuilding from scratch.
Export anytime
Your data is yours. Pull it out as CSV whenever you want, no lock-in.
No contracts
Month-to-month. Cancel in a click — no phone call, no retention gauntlet.
QuickBooks & Xero sync coming
On the Q3 2026 roadmap, included at the same $7/seat.
14-day free trial
No credit card. Move a project over and see it work before you commit.
Early customer pricing — and existing customers keep their rate forever, even as it rises for new signups.
Your rate as an early customer — kept even when prices go up for new customers.
WHAT YOU WON'T PAY FOR
No credit card. No surprises.
Annual billing also available — same $7/seat, paid yearly. Email jake@kalso.io.
ROADMAP
Time & billing is live. Here's what's coming — as one product on one $7/seat bill, not five subscriptions.
The live core — what every Kalso seat unlocks today.
Stop tracking pipeline in a spreadsheet.
Tasks and delivery, beside the time they take.
The accounting tail that always falls on the founder.
The tools your team already uses — Kalso meets them halfway.
Roadmap order shifts based on what early customers tell us they need most. Want a vote? Email Jake.
EARLY ACCESS
No wall of stock-photo testimonials — Kalso is new and we'd rather be honest about it. Here's what you actually get for switching while we're small.
“I'm not going to paste a wall of fake testimonials here. Kalso is early — a few dozen teams, real money running through it, and me answering every email. Switch now and you get my full attention and a price that never goes up. That's the whole pitch.”
$7 a seat, locked for life
Lock today's price as an early customer and keep it forever — even when it goes up for new signups.
The founder actually answers
No tiered support queue, no bot. Email Jake and get a real reply, usually the same day.
You shape what ships next
Early customers vote on the roadmap. The features your team needs jump the line.
A real product, shipping weekly
Time, projects, and invoicing are live today — with new modules landing on the same $7 bill.
Free for 14 days. No card. Your $7 rate is locked the day you sign up.
The questions visitors ask most before signing up.
Something we didn't cover? Email Jake — the founder answers, usually the same day.
$7 per seat. 14 days free. No card.